Maintaining accurate attendance records is essential for ensuring the safety and accountability of everyone in your daycare. Proper documentation helps track child attendance, monitor staff hours, and manage visitors effectively. This section includes templates to streamline attendance tracking and keep organized records.

Enrollment Record

This document includes a detailed system for managing enrollment in a multi-age childcare program. It features a table to record children's names in each age-based category, helping to ensure adherence to licensing ratios and proper placement within age-appropriate groups. The table allows for efficient organization and tracking, aligning children with the designated Red, Yellow, and Green Categories based on their age and the program's flexible placement rules. This system supports maintaining compliance with regulations and optimizing the childcare environment for each age group.

Daily Attendance Sheet

This document serves as a daily attendance sheet for a childcare program. It provides spaces to record the date, session (morning or afternoon), and detailed attendance information for up to 8 children. The sheet includes columns for each child's name, drop-off and pick-up times, parent initials, and notes. This system helps maintain accurate attendance records and track communication with parents.

Monthly Attendance Record

Summarize daily attendance data for each child over the course of a month. Includes:

• Child’s name.

• Days present and absent.

• Notes section for comments (sick, vacation, etc.).

Short List of Kids and Parents

A quick reference sheet that includes:

• Child’s name and parent/guardian contact information.

• Emergency contacts.

• Allergies or special needs for immediate access in case of an emergency.

Teacher Attendance Record

Track staff attendance to monitor working hours, absences, and tardiness. Includes:

• Teacher’s name.

• Days worked.

• Hours logged each day.

• Notes section.

Visitor Check-In Sheet

Keep track of visitors entering the daycare premises. Includes:

• Visitor’s full name.

• Date and time of arrival and departure.

• Purpose of the visit.

Why Attendance Tracking Matters

Accurate attendance records:

• Enhance safety by ensuring accountability for all individuals in the daycare.

• Support compliance with licensing requirements and audits.

• Provide documentation for billing and government subsidy programs.

Using these templates ensures your daycare operates efficiently and maintains professional standards for attendance management.

For more information please check our Handbooks attached below