Maintaining well-organized employee files is crucial for ensuring smooth operations and compliance with regulations in your daycare. Below are the key components that should be included in each staff member’s file, along with helpful templates you can use on a daily basis.

Employee File

Staff Documentation Checklist

Keep your daycare staff files in order with our easy-to-use Staff Documentation Checklist. This comprehensive tool helps track essential documents, ensuring all required paperwork is provided and up to date for every staff member.

Employee/Provider Contract

Our Employee/Provider Contract ensures a clear understanding of expectations, policies, and responsibilities to create a safe, enriching environment for our children.

Manager Job Description

The document outlines the job description for the Manager of Fern Flower - Nature School (FFNS). The Manager is responsible for overseeing the day-to-day operations of the school, ensuring compliance with licensing regulations, and supporting staff and curriculum development.

Professional Development Records

The document is a simple form to track staff participation in professional development activities. This record helps to ensure that staff development is documented and up to date.

Staff Emergency Card

The document designed to collect essential personal and medical information for staff members. This card ensures that important information is readily accessible in case of an emergency.

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Stay on Top of Certifications

It's crucial to keep track of all your staff certifications, such as ECE, ECEA, First Aid, Food Safe, etc., as they all have expiration dates. To avoid any lapses, create a calendar where you can log these expiration dates. This will help you stay ahead by knowing when to submit renewal documents or send employees for necessary training.

Display Your Certifications Proudly

Follow licensing regulations by ensuring that all certifications (like ECE, First Aid, Food Safe, etc.) are visibly displayed in your classroom. Take pride in your team's additional certifications by creating a mini board for each educator. Include their photo, certifications, a brief document about their background, philosophy, and their name. This not only promotes professionalism but also celebrates your team’s expertise!

Essential Templates for Day-to-Day Use

Employee Engagement

Our Employee Engagement Survey is designed to help us understand how engaged our staff is, identify areas for improvement, and ensure everyone feels valued and supported.

Guiding Questions & Prompts for FFNS Facilitators & Volunteers

At Fern Flower Nature School, we believe that children learn best through curiosity, wonder, and play. Our Guiding Questions & Prompts are designed to help facilitators and volunteers support the children’s natural learning process by encouraging reflection, problem-solving, and critical thinking.

Time Off Request for Staff

The Time Off Request for Staff form allows staff members to request time off. This form helps manage staff schedules and ensures proper record-keeping for time off requests.

Employee Counseling Statement

Our Employee Counseling Statement ensures that any performance issues, policy violations, or incidents are documented and addressed professionally.

For more information please check our Handbooks attached below